New · AI Assistant for Data Protection Documentation

One sentence from the business unit.
A reviewable processing activity draft for you.

The caralegal AI Assistant turns everyday language into GDPR-ready documentation drafts. The legal review stays with you.

input from the business unit

„We use LinkedIn Recruiter to reach out to candidates… data lands in our applicant tracking system and gets opened by the HR team and sometimes the hiring manager."

Generate suggestion

These successful companies manage their data protection with caralegal

Fewer follow-up questions. A complete RoPA.

How caralegal makes the difference.

The biggest effort isn't the legal review.
It's getting complete input from the business in the first place.

You ask a business unit for input on the RoPA The first answer is too vague. The second is incomplete. So you translate plain descriptions, add legal bases and pin down data categories yourself.

With the AI Assistant, everyday language becomes structured GDPR documentation. The review stays with you.

01
Describe

One sentence is enough. The AI Assistant produces several drafts. The business unit picks the one that fits. No GDPR vocabulary required.

02
Have it structured

The AI Assistant maps the input to the mandatory GDPR fields: title, purpose, legal basis, data categories, recipients, retention periods and more.

03
Review & finalize

You see every suggestion. You edit, extend or reject it. The legal review stays with you.

Up to 75%

less work on documentation*
* Model calculation based on typical DPO workflows. Actual results depend on the maturity of your documentation and your organizational structure.

See the AI Assistant in action

Business unit or privacy team. Pick your perspective.

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1
Suggested
2
Reviewed & corrected
3
Approved

Three tasks the AI Assistant handles up to 10× faster

Business units document with less friction. Privacy teams move faster.

01 · For business units
Pre-fill processing activities
Without the AI Assistant

Without the AI Assistant: Your business unit writes two vague sentences. You translate that into 15 mandatory GDPR fields, look up the legal basis, sharpen the data categories, sort out recipients and retention periods. 20 to 30 minutes per processing activity. Across dozens of activities, it adds up fast.

With caralegal AI Assistant

With the caralegal AI Assistant: The AI Assistant turns everyday language into a fully structured PA entry: purpose, legal basis, data subject groups, data categories, recipients, storage locations and retention rules included. You review and finalize in 5 minutes instead of 20.

20 Min
5 Min
02 · For privacy experts
Suggest risks and measures
Without the AI Assistant

Without the AI Assistant: "We process sensitive data." What does that mean in practice? Which risks come with it? Which measures are needed? You research, align with IT and make the legal call. 30 to 45 minutes per activity, often longer for complex cases.

With caralegal AI Assistant

With the caralegal AI Assistant: The AI Assistant gives you grounded starting points: risks ranked by likelihood and severity, with matching TOMs suggested alongside. You assess, adjust and finalize. Less time on research.

45 Min
10 Min
03 · For both
Improve individual fields on demand
Without the AI Assistant

You've written something, but is it precise enough? You rewrite it manually, ask a colleague or just leave it as is. Weak fields stay hidden and create exposure at audit time.

With caralegal AI Assistant

You've written a draft and want to sharpen it? Ask the AI Assistant directly inside the field. You get a refined version without losing the context.

15 Min
2 Min

Optional: enrich with company context

Existing vendors, processes, assets or risks already in your instance can be passed as context. Suggestions match how your company actually works.

Why the caralegal AI Assistant for privacy, not ChatGPT?

LLMs can write text. Privacy chatbots can answer questions. An AI agent for privacy that works directly inside your RoPA, risks and measures is something else.

Requirement caralegal AI Assistant LLM Privacy chatbots

Specialized for privacy workflows, embedded in RoPAs, risks and measures

 yes no partly

Human keeps editorial control

 yes unclear unclear

Produces structured GDPR work product: PA, risk and measure drafts you can use directly

 yes no no

Trained by privacy experts, with best practices and regulatory guidance

 yes no varies

EU-only hosting

 yes often no varies

Customer data is not used for model training

 yes unclear varies

ISO 27001-certified provider

 yes varies varies

Company context feeds directly into output (documentation, recipients, vendors)

 yes (optional) no no

Built for privacy. Not an AI experiment.

What the AI Assistant knows, where it runs, which models it uses and what happens with your data.
A person using a laptop takes advantage of AI-powered privacy features at work

What does the AI know?
Pre-trained on data protection knowledge, curated by privacy experts.

  • GDPR best practices
  • Regulatory guidance
  • Templates and sample texts
  • Optional: company context
A person working on a laptop manages AI applications and data protection

Where does the AI assistant run?
EU infrastructure, certified and strict tenant separation.

  • Open Telekom Cloud, Frankfurt
  • ISO/IEC 27001 certified
  • Strict tenant isolation
  • Prepared for ISO/IEC 42001
Team Uses AI Models for Compliance Tasks

Which models?
Modular and swappable, depending on the use case.

  • Mistral Large
  • OpenAI GPT-4 (EU-Azure)
  • Open-source models
  • Replaceable without migration
Team Discusses AI-Powered Data Processing in the Context of Data Protection

What happens with my data?
Your data stays in your instance. Nothing flows into model training.

  • No training on your inputs
  • No prompt storage
  • Isolated RAG instance per customer
  • Set up to meet AI Act requirements

Ready to cut your documentation workload by 75%?

We'll show you how to make managing your data protection documentation easier with the caralegal AI assistant.
  • Response within 24 hours
  • If anyone knows the requirements for protecting your data, it's us. You can read more about this and your rights in our Privacy Policy.
Two coworkers are reviewing documents together on a laptop in the office
Satisfied caralegal customers:
Zufriedene caralegal Kunden:
FAQ

Frequently asked questions about the AI assistant

  • The caralegal AI assistant is embedded directly into the data protection management software and translates everyday descriptions from departments into structured GDPR documentation proposals, including purpose, legal basis, data categories, and retention periods. The proposals are linked to RoPAs, risk assessments, and measures. The final legal assessment remains with the data protection officer.

  • Yes, when certain conditions are met: EU hosting, no training on customer data, a DPA with the provider, and human review of all AI proposals. The caralegal AI assistant meets these requirements and is set up in line with AI Act Article 52. The legal assessment structurally stays with the DPO.

  • The caralegal AI assistant only delivers proposals, never automated decisions. Every proposal goes through an approval workflow: proposed → reviewed and corrected → approved. No entry is taken over without active approval by the data protection officer.

  • The AI assistant translates everyday descriptions from departments into all mandatory fields under Art. 30 GDPR: title, purpose, legal basis, data subjects, data categories, recipients, storage locations, and retention periods. The DPO reviews and approves. Manual effort per processing activity drops from around 20 minutes to under 5.

  • The AI assistant is not an analysis tool. It doesn't scan systems, doesn't independently identify existing processing activities, and doesn't replace legal assessment. It's a structuring tool for information you actively provide. Anyone looking for fully automated data discovery needs a different module.

  • The caralegal AI assistant automatically translates informal process descriptions from departments into GDPR-compliant documentation proposals. It's specialized for privacy workflows, hosted on EU infrastructure, and trained with best practices from privacy experts and regulatory guidance.

  • That depends on the provider. The caralegal AI assistant runs on ISO 27001-certified EU infrastructure (Open Telekom Cloud, Frankfurt), doesn't store prompts unless the history function is enabled, and doesn't feed into model training. Each tenant has its own isolated RAG instance.

  • AI can provide structured starting points for a Data Protection Impact Assessment: risk identification, assessment by likelihood and severity, matching TOM measures. The final assessment must be made by the DPO. Additionally, it's worth checking whether the AI use itself requires a DPIA — under Art. 35 GDPR, this is generally the case for systematic processing of personal data by AI.

AI Flow

Want to govern AI, not just use it?

Discover AI Flow
KI-Governance & Compliance Software

The AI Assistant supports your data protection documentation. f you also want to inventory, assess, and govern the AI systems in your company under the AI Act, the caralegal AI Flow adds that layer to your governance.

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