Privacy Flow

Data protection management software

We make data protection
easier than ever

caralegal combines all the elements of a data protection management software, helps teams collaborate seamlessly, and automates manual tasks
Book a demo
Processing activities
now
The data type „Customer ID” was harmonised in 24 processing activities.
Deletion concept
12:51
„Customer ID” has to be deleted after 3 months in 10 systems and after 6 years in 5 systems.
Data subject request
10:48
The access request with the ID „DSR-5381” was completed.
Set up in 2 days
We automatically transfer your existing documentation. Just sit back and relax.
9.5 out of 10 customers recommend us
Our priority: Making your job easier instead of selling you long, drawn-out projects.
20 years of experience in data law
What sets caralegal apart is the deep legal expertise translated into technology.

No stop and go.
Just Flow

caralegal simplifies your privacy management, connects departments, and automates tasks - making sure everyone works together seamlessly.

Lächelnder Geschäftsmann mittleren Alters mit grauem Bart in weißem Hemd sitzt entspannt mit verschränkten Armen vor Laptop in hellem Büro mit Grünpflanze und großem Fenster
Notifications for data types and retention periods in processing activities.

Everything in one place. Tedious searches are a thing of the past.

Junges Team arbeitet am großen Tisch
Filter view showing 3 open tasks with circular progress indicator

Unites all teams and puts all relevant data onto one dashboard.

Datenschutzbeauftragte führt eine Risikobewertung durch
Notifications for impact assessment and supplier updates in data processing activities.

Duplicate work? Let caralegal handle it from now on

We make it easy to 
do it right

This is how caralegal makes a difference
without caralegal
with caralegal
Confusing documentation
Decentralized, inconsistent data
Duplicate work for documentation wastes time
No audit trail, no version history
Clear documentation
Centralized and consistent documentation
Cross-departmental data harmonization with one click
Versioning strengthens your accountability
without caralegal
with caralegal
Collaboration stalls
Email back-and-forth with long wait times
High oversight effort and constant follow-ups
Complicated interface deters other departments
Teams collaborate smoothly
All departments document independently, taking the burden off you
Communication is handled directly in caralegal with task assignments and follow-ups
Intuitive usability for everyone, even non-lawyers
without caralegal
with caralegal
Complexity is overwhelming
Data privacy dept. is involved too late into projects
Time-consuming consultations with departments
Risks are assessed by instinct, leaving no time for internal audits
Data privacy made easy
A clear approval workflow clarifies responsibilities and speeds up the documentation process
Interactive training raises privacy awareness for everyone
Manage risks and audits centrally and efficiently
Live View

Tap. Done.

Privacy Flow combines all aspects of your legal data compliance, while having the ease of use of an email program
Payroll accounting data processing overview in caralegal platform.
All-in-One data protection management software

Everything you need in one place

Show all 26 features
“The decision for caralegal was based on the tailored solutions for complex organizational structures, like ours with various segments and entities.”
Stephan Tawin
Group Data Privacy Officer at ProSiebenSat.1 Media SE
See how much faster caralegal works for you

With caralegal, it often takes just one click

Calculation based on a company with 800 employees, each managing 100 processing activities and vendors.

Changing an external recipient / data processor

Other sofware providers
~38
clicks
Update within the record of processing activity
You manually search relevant processing activities for the data processed therein.
Update of your DPIAs
You search your data protection impact assessments for the service provider and update the information in each DPIA.
Updating the deletion concept
You search your deletion concept for the systems and adjust the service provider manually in each case.
Updating the template for data subject requests
You manually change the template for data subject enquiries.
1
Click
One-time update of the external recipient
Automatic: RoPA, DPIA & deletion concept are updated
Template for data subject request is updated

Identify personal data for access request

Other software providers
~47
clicks
Search your record of processing activities
You manually search relevant processing activities for the data processed therein.
Email to all other departments
You write an e-mail to all departments that could have relevant data sets.
Manual follow-up
Following up several times by e-mail is part of everyday working life.
1
click
Get an overview of all data types incl. storage locations
Tasks for other departments are automatically created incl. follow-ups

Ensuring consistency within data categories and data types

Other software providers
~55
clicks
Identify inconsistent naming of data categories and data types
You click through all processing activities to find potential typos or alternative naming conventions.
Align data categories and data types in the RoPA
You manually adjust the identified data categories and data types in each processing activity.
Adjust data categories and data types in DPIAs
You manually update data categories and data types in each DPIA.
Modification of the deletion concept
Manually update data categories and data types in the deletion concept.
1
click
Duplicates are automatically identified.
Select and merge data categories or data types
Data categories or data types are updated throughout all documentation

Adaptation to legal changes (e.g., retention requirements)

Other software providers
~23
clicks
Identify relevant processing activities
You click through all processing activities that might contain the relevant legal retention period.
Adjust retention periods
Manually adjust the identified retention periods in each processing activity.
Manual adjustment of the data deletion plan
You manually adjust deletion deadlines in the data deletion plan.
"Modification of the template for data subject requests
You manually modify the template for data subject requests.
1
click
Overview of all retention periods
Centrally adjust retention periods
Retention period is updated across the entire documentation

Änderung eines Dienstleisters

Andere Softwareanbieter
~38
Klicks
Aktualisierung im Verzeichnis von Verarbeitungstätigkeiten
Aktualisierung von DSFA
Änderung im Löschkonzept
Änderung der Vorlage für Betroffenenanfragen
Presentation on physical access control template in a collaborative workspace
1
Klick
Einmalige Anpassung des Dienstleisters
Automatisch: VVT, DSFA & Löschkonzept aktualisiert
Vorlage für Betroffenenanfragen automatisch angepasst

Personenbezogene Daten für Auskunftsanfrage identifizieren

Andere Softwareanbieter
~47
Klicks
Verzeichnis von Verarbeitungstätigkeiten durchsuchen
E-Mail an Fachabteilungen schreiben
Manuelles Nachfassen
Presentation on physical access control template in a collaborative workspace
1
Klick
Alle Datentypen inkl. Speicherorte als Übersicht
Automatische Aufgabenzuweisung an Fachbereiche inkl. Erinnerungen

Konsistente Verwendung von Datenkategorien und Datentypen sicherstellen

Andere Softwareanbieter
~55
Klicks
Unterschiedliche Benennung von Datenkategorien und Datentypen identifizieren
Datenkategorien und Datentypen im VVT angleichen
Datenkategorien und Datentypen in DSFA anpassen
Änderung des Löschkonzepts
Presentation on physical access control template in a collaborative workspace
1
Klick
Duplikate werden automatisch identifiziert
Datenkategorie bzw. Datentyp auswählen und zusammenführen
Datenkategorie bzw. Datentyp wird in der ganzen Dokumentation aktualisiert

Anpassung an gesetzliche Änderungen (z. B. Aufbewahrungspflichten)

Andere Softwareanbieter
~23
Klicks
Relevante Verarbeitungstätigkeiten identifizieren
Aufbewahrungsfristen anpassen
Manuelle Anpassung des Löschkonzepts
Änderung der Vorlage für Betroffenenanfragen
Presentation on physical access control template in a collaborative workspace
1
Klick
Übersicht über alle Aufbewahrungsfristen
Aufbewahrungsfrist zentral anpassen
Aufbewahrungsfrist wird in der ganzen Dokumentation aktualisiert

Privacy experts who
work comfortably have
one thing in common: caralegal

Experience caralegal
Set up in just 2 days
64 % time reduction
20 years of privacy expertise
“The decision for caralegal was based on the tailored solutions for complex organizational structures, like ours with various segments and entities.”
Stephan Tawin
Group Data Privacy Officer
"Thanks to the clarity, standardization, and automated data checks that caralegal provides, we feel safe and confident."
Juliane Kirchner
In-house counsel
“We chose caralegal because this data protection management software enables cross-departmental data processing and offers a structured, comprehensive process for identifying, assessing, and managing risks.”
Lars Glowinski
Data Protection Officer
Read more Success Stories
Get to know all features in 30 minutes

Meet your legal data obligations with complete peace of mind.

  • Response within 24 hours
  • If anyone knows the requirements for protecting your data, it's us. You can read more about this and your rights in our Privacy Policy.
Two coworkers are reviewing documents together on a laptop in the office
Satisfied caralegal customers:
Zufriedene caralegal Kunden:
Comparison: This is how fast you get started with caralegal
With caralegal, it often takes just two days to get you ready to go
Sit back and relax: we automatically transfer your existing documentation.


2 days
With traditional software, it can even take months
You go through multiple implementation workshops just to get familiar with a wide variety of program modules.

6 Months
Our Flows

Modular within one system

Seamlessly integrated into caralegal’s Privacy Flow are solutions for risk, audit, and AI governance management.
Frequently asked questions

FAQs

What is a data protection management software?

A data protection management software like caralegal helps companies manage their organization-wide data protection. The software supports fulfilling GDPR requirements in areas such as documenting existing processes (processing activities, data protection impact assessments, vendor management, technical and organizational measures), as well as handling external requests from data subjects and authorities in a structured and intuitive way.

Who needs a data protection management software?

A data protection management software like caralegal is suitable for companies of any size looking to implement data protection in a structured and simple way with digital guidance. The user base isn’t limited to internal or external Data Protection Officers. To ensure the most efficient implementation of GDPR requirements, caralegal also integrates various departments into the software flow.

What should be considered before implementing data protection management software?

The starting point for implementing data protection management software is your existing documentation. To provide value from day one, caralegal doesn’t require lengthy or costly import projects. Our fully automated import process seamlessly transfers existing documents (such as Excel or Word) into the software in a structured way.

Does data protection management software replace the external Data Protection Officer?

No. Companies that want to establish reliable and sustainable data protection management continuously integrate the expertise of internal or external data protection officers. Software like caralegal saves your Data Protection Officer significant time in creating and maintaining data protection documentation while making their work easier through smart assistance features.

What should I consider when choosing data protection management software?

Data protection is not a standardized product, but an ongoing process supported and simplified by software like caralegal.
However, the following points should be part of your decision criteria:


1. The range of features is crucial and must align with your needs.

2. Legal expertise must have been integrated into the software’s development. Pay close attention to references, as experience with data protection authorities plays a key role in GDPR compliance.

3. Ease of use and automation are essential. Test this with a personal demo or trial account to ensure that you still enjoy using the software six months down the road.

Where is the software hosted?

The software, along with all your data, is hosted in Germany (Frankfurt/M.) in Deutsche Telekom data centers certified under ISO/IEC 27001.

Who is behind caralegal?

caralegal GmbH is the developer and operator of the data protection software. The company is a spin-off from the renowned data protection consultancy ISiCO Datenschutz GmbH and the IT law firm SCHÜRMANN, ROSENTHAL, DREYER Partnerschaft von Rechtsanwälten mbB.