Risk management processes with caralegal :
All risks at a glance

Risks identified. Measures defined. And then they disappear inside a file nobody ever opens again.

caralegal makes sure that doesn't happen by linking every risk directly to your ROPA, DPIA, and TOM. Within one platform that also covers data protection management, AI governance, and IT security.

Explore the platform

It takes just 30 minutes to see what we can do for your organization.

Over 1,000 companies run their AI governance and privacy documentation on caralegal.

Human by design.
Legally sound.
Technologically strong.

Entspannte Datenschutzbeauftragte vergleichen positive Kundenmeinungen

9.5 out of 10 customers recommend us

Thanks to our software and to structures being set up, questions being answered and teams being supported. Well beyond go-live.

caralegal Führungs-Team greift auf gebündeltes Fachwissen zurück

Risk management. Finally, everything in one system.

Over 20 years of experience in data law have been infused into templates, risk scorings and workflows. Transforming Article 32 GDPR into action.

Zufriedener Datenschutzbeauftragter greift auf gebündeltes Fachwissen zurück

Ready in days, not months

Existing lists, Word documents and documentation are carried over. Personal onboarding is included, matched to your structure.

Explore caralegal's interactive product walkthrough

The guided click-through shows you how risks are captured, assessed and linked to processing activities, DPIAs and measures in caralegal. Right here, no sign-up.

You're currently viewing a placeholder for an interactive product demo. To view the features live, click the button below. Please note that this will share data with third parties.

More Information
Load interactive demo

Hinweis: Dieses Video ist für die Darstellung auf Desktops optimiert und wird auf mobilen Geräten nur eingeschränkt angezeigt.

How to involve business units into your documentary processes.

Using the AI assistant in caralegal, departments describe their activities in everyday language. This generates structured suggestions for processing activities, risks, measures, or retention periods. Existing information is taken into account to ensure that new suggestions align with the existing documentation.

Data protection experts retain control over review, correction, and approval at all times.

See for yourself. It's worth your while.

One shared data foundation in caralegal for GDPR, AI Act and NIS2

Centrally manage data regulatory requirements
A shared database and a documentation system in one

With caralegal, you consolidate key compliance information on a single platform, instead of creating separate spreadsheets, processes, and tools for each new regulatory requirement. Data protection, AI governance, and related compliance areas often draw on the same foundational elements: systems, service providers, risks, measures, and responsibilities.

In caralegal, this information can be utilized across various audit and verification processes and linked in a structured manner. It provides a scalable foundation for gradually integrating additional data regulatory requirements such as the AI Act, NIS2, or ISMS-related processes.

Team reviews a risk matrix plotting probability of occurrence against damage extent

Systematically assess risks
Identify and specifically reduce data protection risks

With caralegal, you can record and assess risks in a structured way within their respective contexts - such as processing activities, DPIA, service providers, assets, or AI use cases. This ensures that risks are not lost in spreadsheets or documents but directly linked to the relevant processes.

Appropriate measures can be derived, assigned to responsible parties, and tracked. This ensures traceability regarding which risks exist, how they were assessed, and which measures have already been implemented or are still pending.

Two people track a processing activity submitted and approved by the DPO

Fewer follow-up questions. Better collaboration.
Effectively involve business units and data protection coordinators

caralegal guides business units and coordinators through the data collection process with clear tasks, help texts, and role-based permissions. Information is stored in a structured manner exactly where it’s needed and not in emails, spreadsheets, or chat threads.

The integrated AI assistant processes unstructured entries so that the data protection team can review them more quickly and proceed with targeted follow-up tasks. Technical review and approval remain the responsibility of the data protection experts.

caralegal workflow applies changes automatically after a vendor update

One source. Consistent evidence.
Your documentation in one place, rather than scattered

With caralegal, you consolidate processing activities, service providers, systems, data categories, TOM, risks, and DPIA into one centralized system that links all of this information and ensures its consistency. An example: if a service provider changes, the change is recorded in one place and automatically reflected in related processes, records, and assessments.

This helps prevent parallel versions, manual corrections, and inconsistent documentation.

Data subject requests captured centrally and delivered via a protected data room

Efficiently process requests for information under Article 15
One process: From capture to secure delivery

With caralegal, you process data subject requests centrally, on time, and with traceability. Requests can be submitted directly to caralegal via a web form or through an API. Each request is treated as a separate case, with deadlines automatically set, and tasks assigned to the appropriate teams. No need for manual coordination by the data protection team.

Feedback from business units, tasks, and supporting documentation are directly linked to the respective request. Data in response to requests can be made available via a secure data room for data subject requests. No more unprotected email attachments.

One shared data foundation in caralegal for GDPR, AI Act and NIS2
Team reviews a risk matrix plotting probability of occurrence against damage extent
Two people track a processing activity submitted and approved by the DPO
caralegal workflow applies changes automatically after a vendor update
Data subject requests captured centrally and delivered via a protected data room

All privacy processes in one platform: linked, not scattered.

caralegal covers the core building blocks of data protection, from ROPA, TOM and DPIAs to access requests, across more than 40 features. Meet GDPR requirements with a full audit trail, involve business units and keep a constant overview on every entity.

Dokumentation

Records of processing activities (ROPA)

You record of processing activities as the controller in a workflow that is easy to follow. Business units can document on their own too.

Dokumentation

Data protection impact assessment (DPIA)

With automated threshold analysis, linked to the processing activities that carry risk.

Dokumentation

Technical and organisational measures (TOM)

Manage your technical and organisational measures across the board. caralegal supports you as you describe them.

Dokumentation

Data processing and vendor management

Managing your vendors is straightforward, with a compliance check and an automatic link to your ROPA.

Dokumentation

Data protection incidents

Document centrally and keep the overview. caralegal guides you through the decision process.

Dokumentation

Records of processing activities under Article 30 (2)

As a processor too, you create processing activities in a structured workflow.

Dokumentation

Asset Management

Create, analyse and assess assets. Linked to your entire documentation.

Dokumentation

Document centre

Manage all your privacy and compliance documents in one central place.

Risikomanagement

Risk identification

Find and record risks, and assign responsibilities.

Risikomanagement

Risk assessment

Assess likelihood and severity, factoring in the measures already in place.

Risikomanagement

Risk mitigation

Residual risk too high? Set out planned measures and assign them to business units.

Risikomanagement

Risk matrix

Every risk at a glance. Filterable by department too, and linked to your ROPA.

Risikomanagement

Business processes

Record and manage the business processes that carry risk.

Risikomanagement

Recurring tasks

Nothing slips through: caralegal reminds you of recurring tasks at set intervals.

Risikomanagement

Reviewed templates

Get going right away, all pre-checked: use our templates for ROPA, TOMs or risks. Or create your own.

Risikomanagement

Compliance dashboard

The status quo always in view: a configurable dashboard with your privacy KPIs.

Risikomanagement

Data subject requests

Every request comes into caralegal. It picks up storage locations and response deadlines automatically.

Risikomanagement

Deletion concept

See straight away where which data types are stored. And caralegal builds your deletion concept from your ROPA.

Risikomanagement

Website cookie check

Enter a URL, done. Your website is checked for cookie compliance.etion concept from your ROPA.

Risikomanagement

Structured export

Export in a readable format: a single processing activity, a DPIA or your entire documentation.

Risikomanagement

Task management

Far smoother: create a task, assign it to someone and work on documents together through comments.

Risikomanagement

AI assistant

The caralegal AI assistant turns everyday language into GDPR-ready documentation suggestions. The legal assessment stays with you.

Risikomanagement

Versioning

Audit-proof records? No problem. Changes to your documentation are viewable, ordered by date.

Risikomanagement

Organisation management

Map roles and permissions in caralegal, easily, even for complex organisational structures.

Risikomanagement

Notifications

Always up to date: with in-app or email notifications. Freely configurable for you.

Risikomanagement

Translation into 28 languages

Language barriers, gone. caralegal translates your documentation at the push of a button.

Vogelperspektive auf zwei Personen, die in einer modernen Lounge mit gelben Sofas an einem runden Tisch mit Laptop ein vertrauliches Beratungsgespräch führen.

Does caralegal fit your organization?

Let's look at your structure, your processes and where documentation eats up your time today. We will show you exactly how this changes with caralegal.

Explore the platform

30 minutes. No sales pitch, no strings attached.

Real experience from real customers.

Data privacy experts at companies like RWE, ProSiebenSat.1 and Bilfinger on why they chose caralegal.

  • "We chose caralegal because of its customized solutions for complex organizational structures, such as those found in our corporate group with its various segments and subsidiaries."

    Stephan Tawin

    Stephan Tawin

    Group Data Protection Officer at ProSiebenSat.1 Media SE

  • "With caralegal, employees can submit a wide range of information in an organized manner. The system standardizes our processes. As data protection officers, we can manage everything centrally and don’t have to piece together the necessary information from different systems."

    Jörg Wohlfahrt

    Jörg Wohlfahrt

    Data Protection Officer at RWE

  • "We wanted a solution that wasn’t full of legal jargon, but one that everyone could understand.

    Furthermore, the connection to a law firm like SRD is an invaluable advantage when it comes to dynamic topics such as the AI Act."

    Bernadette Zierz

    Bernadette Zierz

    Group Data Protection at Bilfinger

  • "A lot of the work was done manually, and there was little oversight or control. I wanted to professionalize the process and implement a tool that would give us a comprehensive overview.

    Thanks to caralegal, we’ve developed an operational awareness of which data protection issues need to be addressed, and who is responsible for them."

    Sebastian Ehrhardt

    Sebastian Ehrhardt

    Manager of Legal & Data Protection Officer at FLYERALARM

  • "With caralegal, maintaining the RoPA has become much easier for our data protection coordinators. The system is intuitive, responsibilities are clearly defined, and subject matter experts can be specifically involved."

    Claudia Walldraff

    Claudia Waldraff

    Data Protection Coordinator at SWMH

Do these challenges sound familiar to you?

Switch to caralegal in 3 steps

Your start comes with expert support, tailored to your structure and requirements. We handle it for you:

  • Two employees are working together to clarify data protection requirements based on a document: the start of a non-binding consultation regarding the implementation of caralegal.
  • The data protection officer and her colleague are reviewing a VVT template and setting up caralegal in accordance with their workflows and responsibilities.
  • A cross-functional team comprising members from Legal, IT Security, and Compliance is coordinating the import of existing VVT, DSFA, and TOM documentation into caralegal.

caralegal is hosted in Germany and meets international standards and security requirements.

How do you manage risks today, and where is it most time-consuming?

Cut your effort by 64%. See how in a 30-minute walkthrough.

Sign up. We'll be in touch within 24 hours to show you what caralegal can do for your organization.
  • Response within 24 hours
  • If anyone knows the requirements for protecting your data, it's us. You can read more about this and your rights in our Privacy Policy.
Two coworkers are reviewing documents together on a laptop in the office
Satisfied caralegal customers:
Zufriedene caralegal Kunden:

Frequently asked questions

  • Risk management is the process of identifying, assessing and managing risks that could hold back your business goals. It helps companies spot potential threats early, limit their impact and act on opportunities. In a data protection context, a risk means potential physical, material or immaterial harm that could result from data processing. These data protection risks are not spelled out in the GDPR itself, but Recital 75 lists possible risks. Risk management also gives stakeholders such as management and internal audit a transparent view of how the company is organised internally.

  • Organisations need to account for a range of risks, including operational, strategic, legal, IT, cybersecurity and compliance risks. Risk-related business processes can be captured and managed. caralegal's risk management software is part of our Data Responsibility Platform and covers these risk areas. It can also be used on its own.

  • A data protection management system like caralegal helps companies run their organisation-wide data protection. The software supports GDPR requirements in areas such as documenting existing processes (processing activities, DPIAs, vendor management, technical and organisational measures), and handling external requests from data subjects and authorities, in a workable and intuitive way.

  • A data protection management system like caralegal suits companies of any size that want to run data protection in a structured way with digital guidance. The user base is not limited to internal or external Data Protection Officers. To support GDPR requirements in practice, caralegal also brings various departments into the software flow.

  • A risk-based approach matters across many areas of the business. caralegal offers a platform that connects and automates all areas of data regulation. Our software supports the structured identification of potential risks and continuous improvement along the PDCA cycle. It flags affected storage locations and data sources, and helps you define and implement effective TOMs.

  • Measures from risk analyses, DPIAs or audits are created directly as tasks in caralegal, assigned to owners and given deadlines. The statuses "open", "in progress" and "completed" are visible in the dashboard. Recurring tasks and reminders can be triggered automatically. This way, measures can be tracked from planning through to implementation, without separate Excel lists for follow-up.

  • caralegal GmbH develops and operates the data protection software. The company is a spin-off from the data protection consultancy ISiCO Datenschutz GmbH and the IT law firm SCHÜRMANN, ROSENTHAL, DREYER Partnerschaft von Rechtsanwälten mbB, with 20 years of experience in data law. What sets caralegal apart is deep legal expertise translated into technology. The software, along with all your data, is hosted in Germany (Frankfurt am Main) in Deutsche Telekom data centres certified to ISO/IEC 27001.